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  • Intervjuujärgsete e-kirjade mallid kandidaatidele saatmiseks

Intervjuujärgsete e-kirjade mallid kandidaatidele saatmiseks

Värbamisprotsess peaks reeglina koosnema paarist etapist: uuringud, sõelumine või intervjuud, aga ka vestlusjärgse tagasiside andmisest. See on viisakas ja professionaalne tegu, kuid paljud ettevõtted unustavad selle.

Täna räägime intervjuujärgse e-kirja saatmisest, kuid ettevõtte vaatenurgast. Kui kasutate õiget lähenemist, suudate jääda professionaalseks kogu värbamisprotsessi jooksul ja olete oma kandidaatide poolt hinnatud, olenemata nende värbamistulemustest.

Miks peaksid ettevõtted saatma tööotsijatele vestlusjärgse kirja?

Kandidaadid hindavad pärast vestlusjärgsete e-kirjade saamist. See näitab, et olete nende taotlusest huvitatud ega pole neid unustanud. Isegi kui neid rolli ei valitud, on viisakas saata tagasisidet.

See ei väljenda ainult häid kombeid, vaid on ka abiks tööotsijale. Nii nad teavad, mida parandada ja kus nad vajaka jäid. See võib aidata neil selgusele jõuda, milliste konkreetsete oskuste kallal nad rohkem vaeva peavad nägema.

Ärilisest vaatenurgast näitab see, et olete professionaalne ja et te ei sulge inimestele uksi. Alati on võimalik, et kandidaat sobib tulevikus paremini mõnda teisse rolli.

Miks peaksid ettevõtted saatma tööotsijatele vestlusjärgse kirja? - App - Uploads - 2021 - 09 - Research 5 485 Tickets.svg

Kuidas pealkirjastada vestlusjärgse e-kirja malli

On võimalik või isegi tõenäoline, et konkreetne kandidaat on kandideerinud rohkem kui ühele ametikohale/ettevõttele, seega on oluline selgitada, millist neist silmas peate.

Intervjuujärgse e-kirja mall

Intervjuujärgsete kirjade teemaread peaksid olema selged, lühikesed ja konkreetsed. Võite viidata ka mis tahes varasematele meilidele, mille olete saatnud või saanud, jätkates lõime samas kohas.

Kui lisate oma pealkirjale osa “järelkontakt”, eristub see teistest meilidest, mistõttu kandidaadid avavad selle tõenäolisemalt. Siiski on ka teisi võimalikke lähenemisviise.

Vestlusjärgsete e-kirjade teemaread kandidaadile saatmiseks

  • Intervjuujärgne kontakt [Positsioon]
  • Kandidaadi järelkontakt [Positsioon]
  • Töötaotluse järelkontakt [Positsioon]
  • Re: Intervjuu [Ametikoht] [Ettevõte]
  • [Ettevõte]: Teie intervjuu [Positsioonile]
  • [Positsioon]: Teie intervjuu
  • Tagasiside: Teie intervjuu meiega
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Kuidas peaks ettevõte vestlusjärgseid e-kirju kandidaadile kirjutama

Sõltuvalt intervjuu tulemusest on mitu erinevat tüüpi sõnumeid, mille saate pärast intervjuud oma järelmeili kirjutada. Siiski on ka ühiseid osi, mis peaksid olema igas meilis.

Mõlemal juhul peaksite alati tänama kandidaate, et nad leidsid aega kandideerimiseks ja vestlusel osalemiseks. Nad nägid vaeva, et tulla, seega näidake oma tunnustust.

Kui nad ei osutunud valituks, peaksite:

  • Tänage neid aja eest
  • Andma neile teada, et neid ei valitud
  • Andme tagasisidet selle kohta, miks neid ei valitud

Kui kandidaat osutus valituks:

  • Tänage neid aja eest
  • Andke neile teada, et nad olid edukad
  • Teavitage neid järgmistest sammudest

Peaksite alati säilitama viisakat, kuid samas otsekohest tooni. Ei tasu keerutada ja tulemuste osas ebamäärane olla. Tõenäoliselt ootavad nad kannatamatult intervjuu tulemusi, nii et olge pigem lühike ja ärge kirjutage pikka meili.

Intervjuujärgne e-kiri

Mida lisada kandidaatidele vestlusjärgsesse e-kirja

  • tagasihoidlik avalause
  • viide intervjuule
  • tänuavaldus aja eest
  • intervjuu tulemus
  • järgmised sammud
  • positiivsel toonil lõpetamine
  • kontaktandmed

Kandidaadile vestlusjärgse e-kirja saatmise mallid

Kui intervjuu lükatakse tagasi

Teie intervjuu järg

Hello [Name],

Thank you for coming in for an interview with us yesterday. Unfortunately, we’ve decided to go with another candidate. We do, however, appreciate all of your time and effort.

If you have any interview questions, please do not hesitate to contact me at [your contact details].

Thank you again for your time,
[Your Name]

Re: Intervjuu järelkontakt [Ametikoht] [Ettevõte]

Hi [Name],

Thank you so much for coming in for an interview with us last week. I regret to inform you that your application was not successful this time.

I wanted to let you know why we made our decision: [reason 1], [reason 2] and [reason 3].
However, we would like to keep your resume on file for any future opportunities.

Best,
[Your Name]

Intervjuujärgne kontakt [Positsioon]

Hello [Candidate],

Thank you for coming in for an interview with us yesterday.

After careful consideration, we have decided to go with another candidate. We appreciate your time and effort put into your application and attending the interview.

If you have any questions, please do not hesitate to contact me at [my contact details].

Best regards,
[Your Name]

Intervjuu ettevõttes [Ettevõte]: järelmeetmed

Hello [Candidate],

Thank you for your time and effort in applying for [position] at our company. We had a number of qualified candidates, and we are grateful to have had the opportunity to meet all of them.

Unfortunately, we have decided to go in a different direction and will not be extending an offer for [position] to you at this time. We appreciate your interest in our company, and we encourage you to reapply in the future should another opening become available. Thank you again for your time, and we hope that you will keep us in mind for future opportunities.

Best regards,
[Your name]

Teie intervjuu

Good morning [Candidate],

Thank you for taking the time to apply for the [position].

We had a difficult time assessing the interviewees, and we appreciate all of the hard work you put into your application. Unfortunately, we have decided to go with another candidate who is more suited for the job requirements. Thank you again for applying and best of luck in your future endeavors.

Regards,
[Your name]

Järeltegevus – intervjuu [Positsioon]

Hi [Candidate]

Thank you for taking the time to interview with us yesterday. We enjoyed meeting you and getting to know more about your skills and experience.

We wanted to let you know that we have decided not to extend an offer to you for the position at this time.
Thank you again for coming in, and we wish you all the best in your job search.

Best,
[Your name]

Re: Teie intervjuu

Hello [Candidate],

Thank you for taking the time to interview with us. We enjoyed getting to know you and appreciate all of your hard work. We were particularly impressed with your [skill/experience].

After careful consideration, we will regretfully not be offering you the position in this round of intake. However, we would like to keep your resume on file for any other opportunities that may present themselves.

Thank you again for interviewing with us, and we hope you’ll keep us in mind for future opportunities.

Best wishes,
[Your name]

Teie intervjuu [Värbaja nimega]

Hello [Candidate],

Thank you for your time and interest in our company. Unfortunately, we have decided to pursue other candidates at this time. Despite this, we sincerely appreciate all of your hard work and would still love to keep in touch. As such, we would still like to offer you the opportunity to remain a part of our talent pool.

Once again, thank you for your time and we hope to hear from you in the future.

Best,
[Your Name]

Re: Teie [positsiooni] intervjuu

Hi [Candidate],

I would like to personally thank you for coming in for an interview with me on [Day of the week].

I enjoyed our interview conversation and I think in the future you could be a great fit for the [position] role here at [company name].
However, we have decided to go with another candidate at this time.

I want to thank you again for your time and ask you to please keep in touch.

Kind regards,
[Your Name]

Kui kandidaat on edukas

Intervjuujärgne e-kiri [Positsioon]

Hello [Name],

Thank you so much for coming in for an interview with us yesterday.

We wanted to let you know that you were successful and we will be contacting you soon to discuss the next steps.

Thank you again for your time,
[Your Name]

P.S. If you have any questions, please do not hesitate to contact me at [your contact details].

Tööpakkumine

[Your Name]

Hello [Candidate],

Thank you for coming to meet with us yesterday. Your interview was a great success and we have decided to offer you the position.
Please let me know when you can start and what your availability looks like.

Thank you again and I’m excited to have you on board.

Best,
[Your Name]

Tervitame teid [Ettevõttesse]

Hi [Candidate],

Thank you for the interview on [Day of the week],

We are very happy to inform you that we would like to welcome you to [Company].

We are excited to have you as a part of our team and we are looking forward to a great future together.
Please let me know if there is anything I can do to help you get started. I’ll be in touch shortly to discuss the next steps.

Thank you,
[Your Name]

Head uudised [Nädalapäeval].

Dear [Candidate],

I hope this email finds you well.

I wanted to let you know that we have decided to offer you the position following your successful interview – you had us at “hello”!
Please let me know when you will be available to start.

I’m excited to have you on board.

Best,
[Your Name]

Kutse ettevõttelt teisele intervjuule

Re: Teie intervjuu [Positsioonile]

Hello [Candidate],

Thank you for coming in for an interview with us yesterday. We think that you would be a great fit for the role and we enjoyed getting to know you.

We would like to invite you back for a second interview with our CEO.
Please let me know when you are available and I will work to schedule it.

Thank you for your time,
[Your Name]

Seoses teie intervjuuga

Hi [Candidate],

Thanks for coming in for an interview with us last week. It was great meeting you and we enjoyed getting to know you better.
After discussing it with the team, we have decided to invite you back for a second interview.

Please let me know when you would be free for a call with our CMO and I’ll work to schedule it.

Thanks again for your time,
[Your Name]

Teie intervjuust

Hello [Candidate],

I would like to thank you for having an interview recently.

I think you would be a great fit for the job, so I would like to invite you for the final stage of the interview process.
I would like to schedule a call together with our CEO for next week.

Please let me know when you are available and I will work to arrange a time for you.

Thank you for your time,
[Your Name]

Kui teie ettevõte vajab otsuse tegemiseks lisaaega

Aitäh intervjuu eest!

Hello [Candidate],

Thank you for coming in for an interview.

I enjoyed meeting you and getting to know more about your skills and experience. We need a few weeks from now to make a final decision, but we will keep you in mind and let you know as soon as possible.

Thank you for your time,
[Your Name]

P.S. Please feel free to contact me if you have any questions in the meantime.

Täname, et tulite

Hi [Candidate],

Thank you for meeting with us yesterday.

I wanted to let you know that we are still considering candidates and will be making a decision within the next few weeks. We will be in touch again soon.

Best wishes,
[Your Name]

Re: Teie intervjuu [Positsioonile]

Hey [Candidate],

Thank you so much for coming in to interview with us yesterday.

We really enjoyed meeting you and we are still considering candidates.
We will let you know as soon as we have a decision, but until then thank you again for your time.

Kind regards,
[Your Name]

Re: [Ettevõte] [Ametikoht] Tööintervjuu

Hello [Candidate],

We would like to thank you for interviewing for the [position] at [company].

We are glad to have had the opportunity to get to know you better and we will be in touch soon with our decision. However, this may take a few weeks so please bear with us. If you have any questions, do not hesitate to contact us.

Thank you for your patience and have a great day,
[Your Name]

Intervjuujärgse e-kirja edukad taktikad ettevõtetele

Pole tähtis, kas kirjutate e-kirja konkreetse kandidaadi tagasilükkamiseks või pigem tervitate teda pardale, saatke pärast vestlust alati järelmeil. Hea tava on anda kandidaadile teada oma vestluse tulemus, olgu see positiivne või negatiivne.

Siit leiate mõned näpunäited intervjuujärgse e-kirja kirjutamiseks:

  • Tekst ei tohiks olla liiga pikk – see võib olla üks või kaks lauset. Peate lihtsalt sõnumi edastama.
  • Tänage kindlasti kandidaati tema aja eest.
  • Olge professionaalne, isegi kui otsustate kandidaadi tagasi lükata. Mida parema mulje te siin jätate, seda vähem on tõenäoline, et nad teie vastu viha peavad.
  • Kui lükkate kandidaadi tagasi, proovige olla leebe. Pidage meeles, et nad on tõenäoliselt palju pingutanud ja võib-olla on juba tagasi lükatud teistelt ametikohtadelt.
  • Teavitage neid värbamisprotsessi järgmistest sammudest, kui neid on. See aitab kandidaate kursis hoida ja vähendab võimalust, et nad levitavad teie ettevõtte kohta halba sõna.
  • Lisage kontaktandmed, et kandidaat saaks teiega lisaküsimuste korral ühendust võtta.
  • Mainige ametikohta, millele viitate, kuna saaja võis kandideerida mitmele töökohale.
  • Kui see on teile tavaks, mainige nende lisamist oma talentide kogumisse, et te ei sulgeks tulevaste võimaluste jaoks uksi.
  • Tähtis on tagasilükkamise etikett. Isegi kui te ei soovi kandidaati sellele konkreetsele ametikohale palgata, võib ta tulevikus teie ettevõtte muudele töökohtadele hästi sobida.
  • Pidage meeles, et see, kuidas te kohtlete tagasilükatud kandidaate, peegeldab teie ettevõtte mainet, seega püüdke alati säilitada kõrge professionaalsuse tase.
  • Lõpetage positiivse tooniga, isegi kui edastate halbu uudiseid.
  • Küsige kinnitust, et nad on teie meili kätte saanud (või kasutage selleks spetsiaalseid meilijälgijaid), kes on kutsutud teisele vestlusele või võetud tööle, on teie sõnumit ka lugenud.
Intervjuujärgse e-kirja edukad taktikad ettevõtetele - App - Uploads - 2021 - 10 - Research 13 Illu.svg

Kokkuvõte

Vestlusjärgse e-kirja kirjutamine on tavaline viisakus, mida tuleks laiendada kõigile kandidaatidele, olenemata sellest, kas neile töökohta pakutakse või mitte. Isegi kui olete juba otsuse teinud, on alati parem anda sellest kandidaadile professionaalselt ja viisakalt teada. Halbu uudiseid tuleks alati edastada empaatiaga, seega tuleks alati järgida tagasilükkamise etiketti. Ja kui teil on jagada häid uudiseid, ei tohiks sellise meili kirjutamine olla midagi muud kui rõõm.

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FAQ

Do I have to send a follow up email after interview to all applicants?

You don't have to, but it couldn't hurt. By sending even a short message to applicants, you show that you are interested in their candidacy and appreciate their time and effort. It is in good taste for your company to appear professional.

What should I write in a follow up email after interview to job candidates?

A follow up email after interview can be short and sweet, but it should always include an update on the hiring process. You might be letting the applicant know whether they got the job or not, or mentioning the next steps in the decision-making process. This is also a great opportunity to send some additional materials. If you have to reject someone, don’t worry - it's perfectly normal. Just keep your tone professional and thank the candidate for their time. And if you want to hire someone, that's great. Let them know as soon as possible so they can start preparing for the job. In any case, it's always best to keep the applicant in the loop with what's going on.

Is it okay to use an email template for a follow up email after interview with applicants?

Yes, you can use follow up email templates like those provided above, but make sure to personalize them as much as possible. If you add the name of your company and the position which the candidate applied for, it will show that you took the time to read their application. This will eliminate any potential confusion, and they will appreciate the gesture.

As an HR specialist, should I mention the position I am referring to?

Yes, as they may apply for other jobs in the meantime, or have already done so. You don’t want to leave them wondering which position your email is regarding.

Is it important to send a follow up email after interview to candidates?

Yes, a follow up email is a great way to show your appreciation for a candidate’s time and it can also help to keep you at the front of their mind in order to start building a professional relationship with them. Increasing trust is also a great benefit of this strategy. You may want to include a brief status update of the position and let the candidate know how they did in the interview. Thank them for their time, and be sure to include your contact information in case they have any questions. It's a small thing for the hiring manager, but it can mean a lot to the candidate.

When should I send a follow up email after interview to applicants?

There's no one answer to this question because it can vary depending on the situation, but as a general rule you should send a follow up email within 24-48 hours after the interview. In your follow up email, you should thank the candidate for coming in for the interview and let them know that you enjoyed meeting them. You should also let them know whether or not they will be receiving a job offer or an invite for a second interview. If they weren’t successful, you should provide feedback as to why you are not offering them the job. If you don't have a decision yet, you can let the candidate know that the application process is still ongoing. This will at least give them an idea of where they stand. If you decide to move forward with another candidate, be sure to let the rejected applicant know as soon as possible.

Should I send a follow up email after interview to unsuccessful applicants too?

Yes, this is a courteous practice. It can depend on a lot of factors, however, such as how many people applied for the position or were interviewed. Generally speaking, it's not absolutely necessary to send a follow up email to unsuccessful applicants - but it would be greatly appreciated. If you do decide to send a follow up email, be sure to personalize it and keep the message brief. You could simply say something like, 'Thank you for applying for the position, we appreciate all of the time and effort that you put into your application.' or 'We appreciate your interest in the position and we wish you all the best in your job search.' However, nothing stops you from giving extensive feedback either.

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